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Job Title:  Clerk, Accounts Payable

Location: 

Ottawa, ON, CA

Other Location(s): 
Employment Type:  Full-Time
Language Requirements:  Bilingual Imperative (BBBB)
Job ID:  12319
Employment Type:  Full-Time
Job Details: 

Job Requisition Id: 12319 
Business Function: Procurement and Purchasing 
Primary City: Ottawa 
Other Location(s): 
Province: Ontario (CA-ON) 
Employment Type: Full-Time 
Employment Status: Permanent 
Language Requirement: Bilingual Imperative (BBBB) , eligibility list being created for a bilingual position as well as an English Essential position
Employee Class and Level: UPCEA03 
Number of Vacancies 3 , an eligibility list to be created for additional vacancies upcoming
Job Closing Date (dd/mm/yyyy): 19/04/2019

Job Description

The Clerk Disbursements is responsible for the accurate and timely processing of invoices, credit notes, supplier claims, travel claims and other requests for reimbursement prior to payment as per CPC Policies, ensuring all approvals are in place and documentation complete.

Job Responsibilities

Below are the main job requirements and responsibilities for the Clerk Disbursements.

  • Performs the final verification and processing of invoices, credit notes, expense claims, and adjustment requests from internal and external customers.
  • Ensures and communicates the accurate processing of invoices and credit notes, complying with 3-way match requirements; ensuring correct amount processed and paid to the correct vendor.  Assesses and ensures collection activities are undertaken to recover overpayments on expense claims and credits from clients (supplier).
  • Maintains a thorough knowledge of SAP, travel, requisitioning, contracting, payment and taxation policies.  Provides constructive recommendation on SAP system modification to better meet business requirements
  • Provides prompt and professional customer service for both internal and external customers, including direct communication with all CPC Suppliers and Employees on a National level on payment irregularities, resolves problems and current issues.  Follows up with end users to resolve issues with invoices that cannot be posted in a timely matter.

Job Responsibilities (continued)

  • Runs SAP reports to trigger automated communication messages to notify employees of missing receipts.  Reconciles all service provider reports with actual SAP production data to assure all batches submitted have been scanned and can be traced for verification.
  • Researches vendor data on the SAP accounts payable module to reconcile vendor accounts with statements; follows up with vendors to obtain copies of any missing items, and requests creation of new vendors as required, ensuring that all relevant data is provided to Vendor Master to ensure accurate vendor data in SAP.
  • Calculates Real Estate contracts into a twelve payment schedule using Federal and Provincial tax rates for separate line item payment set-up and processing.  Determines taxable status in accordance to Canada Revenue Agency policies.
  • Documents problem invoices identifying the problem, vendor, dollar value and other required fields using the SharePoint system.

Qualifications

Education

  • Completion of secondary school according to provincial standards or equivalent (GED) is required, PLUS
  • Completion of post-secondary (College / University) courses in a related field (Finance or Accounting).
  • Knowledge of basic SAP functionality for the Finance, Accounts Payable and Procurement modules is considered an asset.
  • Knowledge of the Procurement-to-Payment processes and related SAP modules is considered an asset.

 

Experience

  • 1-3 years of recent related work experience is required.
  • Experience in the operation of financial accounting systems (SAP preferred).

 

Other Candidate Requirements

  • Proficient computer skills and competent with Microsoft Office programs.
  • Efficient and accurate data entry skills
  • Ability to organize, plan and control work effectively.
  • Effective communication and interpersonal skills.

 

 

Other Information

 


Employment Equity
Canada Post is committed to employment equity and encourages applications from women, Aboriginal people, persons with disabilities and visible minorities.

 

Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.

 

Accommodation
If you are contacted by Canada Post regarding a job opportunity or testing, please advise if you require accommodation.

 

Important Message
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.

 

Our Leadership Behaviours 
Decision Making – A champion of the organization who takes calculated risks and makes prudent, common sense decisions about current issues, future opportunities and resource requirements in a timely, well thought out manner that aligns with the corporation's best interests.
Accountability – An individual who strives for performance excellence and who holds him/herself and direct reports accountable for decisions and actions and for learning from mistakes when intended results are not achieved.
Business Orientation – A proactive individual who understands the competitive nature of the business, and is committed to sustaining the business through excellent customer service and new business opportunities.
Execution – A focused and self-motivated individual who acts with a sense of urgency and delivers on time and within budget, by dealing effectively with challenges and ambiguous situations.
Leading People – A compelling communicator and leader who engages, motivates and inspires others to achieve results and who encourages personal growth and finding better ways of doing things. 


Our Values
Canada Post’s corporate values reflect the principles, beliefs and aspirations that guide our behaviour and shape our culture.
Transformation – We will innovate and transform to win in the marketplace.
Customer – We serve Canadians with pride and passion.
Integrity – We act responsibly and with integrity.
Respect – We treat each other with fairness and respect.
Safety – We are committed to a safe and healthy environment for all our stakeholders.


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