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Job Title:  Advisor, Operating Policy (Senior Technical Writer)

Location: 

Ottawa, ON, CA

Other Location(s): 
Employment Type:  Full-Time
Language Requirements:  Bilingual Imperative (CCCC)
Job ID:  116724
Employment Type:  Full-Time
Job Details: 

Job Requisition Id: 116724 
Business Function: Engineering 
Primary City: Ottawa 
Other Location(s): 
Province: Ontario 
Employment Type: Full-Time 
Employment Status: Permanent 
Language Requirement: Bilingual Imperative (CCCC) 
Employee Class and Level:  
Number of Vacancies: 1 
Area of Competition: Employees of the Canada Post Corporation at Head Office who are members of the Public Service Alliance of Canada.  
Closing Date (MM/DD/YYYY): 11/05/2021

Job Description

The Advisor provides subject matter leadership for the process of creating, maintaining and obsoleting corporate documentation. They lead the project life cycle including initiating, planning, executing, monitoring and controlling all projects relating to the management, control and publishing of CMS operating procedures and all associated documentations including job aids, manuals, etc. Provides research, advice and interpretation on Operations policies and processes. On-boards new members of the team and provides guidance to Officer, Operating Policy members to ensure clear alignment to business objectives. Creates RFP and manages contracts relating to the management and distribution of physical or electronic corporate documents.

Job Responsibilities


Below are the main job requirements and responsibilities for the Advisor, Operating Policy.

 

  • Provides subject-matter leadership in the review and update of policies and framework to support the standardization and management of documentation for the operations community. Audits compliance to internal and functional policies, including access to information, official languages or collective agreements. Develops project teams and steering committees, and identifies and manages relationships with stakeholders impacted by new and revised policies, procedures and frameworks. Champions the Document Control Center to be recognized as the comprehensive and authoritative source of operational information in both official languages.
  • Develops RFx in collaboration with procurement for vendor services relating to printing and distributing content (CMS, Signage etc.) as well as any configuration contracts. Negotiates and manages vendor contracts to ensure consistent performance and high quality deliverables.
  • Provides subject matter expertise on the process of document management to the team and stakeholders. Develops, monitors and coaches Officer, Operating Policy through on-boarding and training programs to identify and close performance gaps in order to meet departmental objectives. Provides advice and guidance to the team on the delivery of professional services across respective portfolios. Fosters an environment of continuous learning and professional development.
  • Acts as a challenge function and reviews all major communications from the team, including information items for CMS bulletin publication and communication to Field Operations on all aspects of Operations for Management. Provide advice, clarification and interpretation of National Mail Operations policies and procedures to the team. Monitor and supervise all documentation and communication for new or revised programs and services.
  • Assists the Manager in labour union consultation and resolution related to policies and procedures. Engage and negotiate with Labour Relations and Functional sponsors over the impact of policies and procedures on unionized labour. Conducts research and analyse information to identify the impact of the development or modification of policies and procedures.

Job Responsibilities (continued)

  • Facilitates inter-functional communication to maximize involvement and results. Leads brainstorming sessions focused on the process design; identifies problems and mediates to resolve contentious issues. Determines escalation required to resolve exceptional and complex issues. Trains functional writers to develop procedures following established corporate guidelines.
  • Develops and maintains documentation related to corporate operating policies and procedures for new and existing services and processes. Identifies documentation requiring revision and determine priority based on impact and schedules. Develops and communicates new policies for implementation, changes to national operating policies and oversee the writing of operating policies for publication in manuals, directives, booklets, etc.
  • Reviews and controls proposed changes to CMS operating policies and procedures received for Head Office and the field. Recommends key priorities and timeframes according to operational impact and remain abreast of developments in CPC services. Consults and reach agreements with key stakeholders on scope, implementation and timing. Develops objectives and plans and designs the review and reporting format. 
  • Performs translation and revision of all CMS procedures and bulletins. Revises documents that have been translated by outside contractors to ensure that corporate and technical meaning is accurate and translates urgent documents as required.
  • Perform other duties as required.

Qualifications

Education
• Completed post-secondary, preferably in a related field OR a combination of equivalent professional experience and training


Experience
• Minimum 5 years of relevant functional experience
• Three of more years of experience in a unionized environment is an asset


Other Candidate Requirements
• French and English critical
• Proficient computer skills and competent with Microsoft Office programs
• Undergraduate degree in Communications or equivalent
• Strong communication, analytical, and customer service skills

Other Information

 

Safety Sensitive Positions
This position may be considered a Safety Sensitive position.


Employment Equity

Canada Post will represent Canada’s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences. 

We are committed to employment equity and encourage applications from women, Indigenous Peoples, persons with disabilities and visible minorities.

 

Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.

 

Accommodation

Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated.  All information received in relation to accommodation will be kept confidential.

 

Important Message
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.

 

Our Leadership Behaviours 
Decision Making – A champion of the organization who takes calculated risks and makes prudent, common sense decisions about current issues, future opportunities and resource requirements in a timely, well thought out manner that aligns with the corporation's best interests.
Accountability – An individual who strives for performance excellence and who holds him/herself and direct reports accountable for decisions and actions and for learning from mistakes when intended results are not achieved.
Business Orientation – A proactive individual who understands the competitive nature of the business, and is committed to sustaining the business through excellent customer service and new business opportunities.
Execution – A focused and self-motivated individual who acts with a sense of urgency and delivers on time and within budget, by dealing effectively with challenges and ambiguous situations.
Leading People – A compelling communicator and leader who engages, motivates and inspires others to achieve results and who encourages personal growth and finding better ways of doing things. 


Our Values

We value diversity as an essential part of who we are as a company, how we operate and how we see our future. We believe that attracting, developing, and retaining people who reflect the diversity of Canada is essential to our success because this matters to all communities and customers we serve. 

Canada Post’s corporate values reflect the principles, beliefs and aspirations that guide our behaviour and shape our culture.

Safety – We are committed to a safe and healthy environment for all our stakeholders.
Customer – We serve Canadians with pride and passion.
Respect – We treat each other with fairness and respect.
Integrity – We act responsibly and with integrity.
Transformation – We will innovate and transform to win in the marketplace.

 


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