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Job Title:  Analyst, Accounts Payable E-Invoicing

Location: 

Ottawa, ON, CA

Other Location(s): 
Employment Type:  Full-Time
Language Requirements:  Various Linguistic Profiles
Job ID:  19026
Employment Type:  Full-Time
Job Details: 

Job Requisition Id: 19026  
Business Function: Procurement and Purchasing  
Primary City: Ottawa 
Other Location(s): 
Province: Ontario 
Employment Type: Full-Time 
Employment Status: 1 permanent, 1 temporary (12 months) 
Language Requirement: Various Linguistic Profiles 
Employee Class and Level: UPCEA04 
Number of Vacancies: 2  
Job Closing Date: 23/09/2019

Job Description

The Analyst, Accounts Payable E-Invoicing is responsible for monitoring and resolving issues preventing invoices and payments from being posted in SAP, and resolving invoice tolerance issues in collaboration with other Sourcing Management staff, internal clients and vendors. 

Job Responsibilities

Below are the main job requirements and responsibilities for the Analyst, Accounts Payable E-Invoicing.

 

  • Analyzes problems and recommends solutions, consistently follows corporate objectives, established standards, procedures, policies and principles of business conduct.  Provides guidance relating to the Procurement-to-Payment system and process to functional groups within Canada Post and external clients.

      

  • Analyzes and performs corrective entries as required for both manually and electronically processed payments/invoices. Ensures timely and accurate posting of both manual and electronic payments/invoices against matching goods and services receipts in order to fulfill Canada Post’s legal responsibility and to ensure expenses are properly recorded. Enforces Canada Post and Procurement policies and procedures relating to payment/invoice approvals and processing.

 

  • Posts all non-purchase order invoices such as request for payments, including those submitted by vendors through a batch invoice upload process (payment in lieu of taxes, fleet fuel payments/adjustments, one time vendors); and monitors and resolves issues preventing invoices from being posted in SAP, in collaboration with other Sourcing Management staff, internal clients and vendors.

  

  • Works with others in Accounts Payable and the Sourcing Management group, investigates, takes corrective measures and resolves the root causes of invoice tolerance issues.  Analyzes tax code calculation errors and discrepancies between invoices and POs to determine resolutions.  Consults with Corporate Tax Manager on tax issues.
Job Responsibilities (continued)
  • Maintains accurate records, assembles, analyzes, and compiles various information, including payments and tax forms, and cross-references all documents, ensuring data accuracy, integrity and compliance to CRA regulation. 

 

  • Records and maintains executive payment folder for all non-standard requests for payment.  Follows up with approvers to ensure timely and accurate payments.

 

  • Runs and prepares system reports and collects data for statistical and other reporting requirements, as identified by the team lead. When required, prepares working papers to support manual accruals to supplement Accounts Payable system for amounts which otherwise would be unaccounted for at each fiscal period end. Recommends accounts to be accrued to the General Ledger and raise the necessary documentation.

 

  • Assists in training and recommends improvements to overall processes in support of individual and team goals and objectives.

 

  • Assists the Accounts Payable team to achieve its objectives by completing assigned tasks and duties, including regular mail sorting, filing, vacation cover off, and other accounts payable related duties.
Qualifications

Education

  • Completion of secondary school according to provincial standards or equivalent (GED) is required PLUS
  • Completion of post-secondary (College/University) courses in a related field is required.
  • Post-secondary school graduation with specialization in Finance or Accounting is a strong asset.

 

Experience

  • 3 years’ experience working directly in an Accounts Payable environment (invoice processing, problem resolution, vendor inquiry/customer service).
  • Experience working to deadlines in a team environment.
  • Experience in the development and application of financial practices, procedures and job aids
  • Experience in general office suite software, especially spreadsheets.
  • Experience in the operation of financial accounting systems (SAP preferred).

 

Other Candidate Requirements

  • Proficient computer skills and competent with Microsoft Office programs
  • Sound organizational, analytical, judgement and decision-making skills with proven abilities in problem solving
  • Strong interpersonal skills with an ability to build and maintain relationships
Other Information

2 positions ( 1 Bilingual BBBB level - 1 Bilingual or English Essential)

- 1 position Full-Time permanent

- 1 position 12 months temporary assignment  with possibility of extension and/or permanency 

- An eligibility list with various linguistic profiles will be established following the competition for a twelve (12) month period.

 

Safety Sensitive Positions
This position may be considered a Safety Sensitive position.

 

Employment Equity
Canada Post is committed to employment equity and encourages applications from women, Aboriginal people, persons with disabilities and visible minorities.


Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.


Accommodation
If you are contacted by Canada Post regarding a job opportunity or testing, please advise if you require accommodation.


Important Message
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.


Leadership Behaviours
Decision Making – A champion of the organization who takes calculated risks and makes prudent, common sense decisions about current issues, future opportunities and resource requirements in a timely, well thought out manner, that aligns with the corporation's best interests.
Accountability – An individual who strives for performance excellence and who holds him/herself and direct reports accountable for decisions and actions and for learning from mistakes when intended results are not achieved.
Business Orientation – A proactive individual who understands the competitive nature of the business, and is committed to sustaining the business through excellent customer service and new business opportunities.
Execution – A focused and self-motivated individual who acts with a sense of urgency and delivers on time and within budget, by dealing effectively with challenges and ambiguous situations.
Leading People – A compelling communicator and leader who engages, motivates and inspires others to achieve results and who encourages personal growth and finding better ways of doing things.


Our Values
Canada Post’s corporate values reflect the principles, beliefs and aspirations that guide our behaviour and shape our culture.
Transformation – We will innovate and transform to win in the marketplace.
Customer – We serve Canadians with pride and passion.
Integrity – We act responsibly and with integrity.
Respect – We treat each other with fairness and respect.
Safety – We are committed to a safe and healthy environment for all our stakeholders.


Job Segment: Accounts Payable, ERP, Temporary, Accounting, Procurement, Finance, Technology, Contract, Operations

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