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Job Title:  Analyst, Accounts Payable Support

Location: 

Ottawa, ON, CA

Other Location(s): 
Employment Type:  Full-Time
Language Requirements:  Bilingual Imperative (BBBB)
Job ID:  19120
Employment Type:  Full-Time
Job Details: 

Job Requisition Id: 19120  
Business Function: Procurement and Purchasing  
Primary City: Ottawa 
Other Location(s): 
Province: Ontario 
Employment Type: Full-Time 
Employment Status: Temporary 
Language Requirement: Bilingual Imperative (BBBB) 
Employee Class and Level: UPCEA04 
Number of Vacancies: 1  
Job Closing Date: 23/09/2019

Job Description

The Analyst, Accounts Payable Support provides guidance and support to all end users in proper expenditure reporting.  The incumbent is responsible for resolving invoice tolerance issues in conjunction with other Sourcing Management staff. Collects statistical information, prepares and runs reports.

Job Responsibilities

Below are the main job requirements and responsibilities for the Analyst, Accounts Payable Support.

 

  • Maintains a thorough knowledge of all systems, policies, processes, and procedures associated with the Procurement-to-Payment System. Analyses problems and recommends solutions, while consistently following corporate objectives, established standards, procedures, policies and principles of business conduct. Provides guidance relating to the Procurement-to-Payment process to functional groups within CPC and external clients. Responsible to ensure Purchase Order (PO) changes and correspondence are properly documented.       

 

  • Researches vendor data on the accounts payable system, in addition to ensuring complete supporting documentation for those transactions in accordance with Corporate Policy. Enforces CPC and Procurement policies and procedures relating to Goods Return and the amendment of POs.

 

  • Analysis and performance of corrective entries as required for both manually and electronically processed invoices. Responsible to ensure timely and accurate goods and services receipts are performed in order to fulfill Canada Posts legal responsibility and to ensure expenses are recorded in the correct financial accounting period.  Enforces CPC and Procurement policies and procedures relating to Goods Return and the amendment of POs.

 

  • Works with other Sourcing Management staff in investigating and taking corrective measures to resolve the root causes of invoice tolerance issues.  Analyses tax code calculation errors and discrepancies between invoices and POs to determine resolutions.  Consults with Corporate Tax Manager on tax issues.
Job Responsibilities (continued)
  • Ensures professional standards are met and surpassed. Reviews all incoming user requests for Goods Receipt assistance and PO amendments. Responds to and resolves written and phone inquiries by understanding Procurement-to-Payment topics and evaluating the concerns and needs of clients. Ensures that POs are amended and/or Goods Returns are processed in the approved manner in order to minimize the manual effort required to complete the Procurement-to-Payment process.

 

  • Maintains accurate records, assembles, analyzes, and compiles various information, and cross-references all documents ensuring data accuracy and integrity.  Runs and prepares system reports and collects data for statistical and other reporting requirements as identified by the team lead. When required, prepares working papers to support manual accruals to supplement Accounts Payable system for amounts which otherwise would be unaccounted for at each fiscal period end. Recommends accounts to be accrued to the General Ledger and raise the necessary documentation.

 

  • Assists in training and recommends improvements to overall processes in support of individual and team goals and objectives.

 

Qualifications

Education

  • Completion of secondary school according to provincial standards or equivalent (GED) is required AND
  • Completion of post-secondary (College/University) course(s) in a related field is required
  • Post-secondary school graduation with specialization in Finance or Accounting is a strong asset

 

Experience

  • 3 years’ experience working directly in an Accounts payable environment (invoice processing, problem resolution, vendor inquiry/customer service)
  • Experience working to deadlines in a team environment
  • Experience in the development and application of financial practices, procedures and job aids
  • Experience in general office suite software, especially spreadsheets
  • Experience in the operation of financial accounting systems (SAP preferred)

 

Other Information

12 to18 month term position, with the potential for extension or permanent appointment.

An eligibility list with various linguistic profiles for potential future openings will be created for a period of 12 month.

 

 

Safety Sensitive Positions
This position may be considered a Safety Sensitive position.

 

Employment Equity
Canada Post is committed to employment equity and encourages applications from women, Aboriginal people, persons with disabilities and visible minorities.


Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.


Accommodation
If you are contacted by Canada Post regarding a job opportunity or testing, please advise if you require accommodation.


Important Message
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.


Leadership Behaviours
Decision Making – A champion of the organization who takes calculated risks and makes prudent, common sense decisions about current issues, future opportunities and resource requirements in a timely, well thought out manner, that aligns with the corporation's best interests.
Accountability – An individual who strives for performance excellence and who holds him/herself and direct reports accountable for decisions and actions and for learning from mistakes when intended results are not achieved.
Business Orientation – A proactive individual who understands the competitive nature of the business, and is committed to sustaining the business through excellent customer service and new business opportunities.
Execution – A focused and self-motivated individual who acts with a sense of urgency and delivers on time and within budget, by dealing effectively with challenges and ambiguous situations.
Leading People – A compelling communicator and leader who engages, motivates and inspires others to achieve results and who encourages personal growth and finding better ways of doing things.


Our Values
Canada Post’s corporate values reflect the principles, beliefs and aspirations that guide our behaviour and shape our culture.
Transformation – We will innovate and transform to win in the marketplace.
Customer – We serve Canadians with pride and passion.
Integrity – We act responsibly and with integrity.
Respect – We treat each other with fairness and respect.
Safety – We are committed to a safe and healthy environment for all our stakeholders.


Job Segment: Accounts Payable, ERP, Temporary, Accounting, Procurement, Finance, Contract, Technology, Operations

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