Job Title:  Officer, Planning and Projects

Job Description

The Officer, Planning and Projects is accountable for providing assistance to Directors and Managers of all aspects related to operational plans and budgets, and project plans - then monitoring, analyzing and reporting on these plans with respect to the attainment of targeted results.  The officer will develop and implement processes, reports, analyses and/or policies relating to the functional unit.  As well, the officer will liaise with other Finance and functional groups.  The officer will become familiar with all aspects of the Planning, Reporting and Analysis group, i.e., Expense, Revenue and Investment.

Job Responsibilities

Below are the main job requirements and responsibilities for the Officer, Planning and Projects:

• Provides assistance to management in the implementation of all new strategies while recognizing that all information is of a sensitive, strategic and confidential nature.  (Including confidential staffing forecasts attesting bargained employees).
• Initiates, inputs and develops work on all aspects of the different planning cycles-including financials (i.e., 5 year Corporate Plan, one year operational plan and budgets, project plans).
• Analyzes budget estimates from the point of view of expenditure history for given accounts, responsibility centres and projects and recommendation to the General Manager for allocation on funds.
• Develops, schedules and performs the analytical and modelling activities required to formulate Corporate Plans and Forecasts in conjunction with Corporate and Functional requirements.
• Develops and documents policies and designs and implements process requirements for planning, forecasting and reporting related to the functional unit.

Job Responsibilities (continued)

• Designs and documents functional management reporting requirements, defines requirements for and develops and implements financial planning, forecasting and reporting systems.  Develops tools and applications for functional management reporting purposes.
• Coordinates and supervises where applicable the preparation of regular forecasts for functional and corporate reporting.  Provides analysis and advice to functional management on forecast implications and provides all corporately required information within deadlines. Develops and provides any special purpose and ad-hoc reporting that may be required.
• Develops, maintains and provides monthly analysis package within published deadlines.  Ensures all significant functional variances are identified and explained with any annual impacts where applicable.  Presents performance analysis to monthly functional management meetings when required.  All information is for the ultimate use of senior management.
• Participates in business process improvement initiatives while representing the interests of the function and improving the effectiveness of the team. Acts in the role of Manager as required.
• Advises functional representatives on all related policies and processes and ensures policy and best practices is reflected in current functional practices. Ensures all issues relating to other groups are integrated as required.

Qualifications

Education

• Completed post-secondary, preferably in an information management, communications or business related field OR a combination of equivalent professional experience and training

Experience

• 1 to 3 years of relevant experience in managing departmental finances
• 1 to 3 years of relevant experience in communication and content management, and working with content management systems (e.g., WordPress, SharePoint)
• Working knowledge in knowledge and document management best practices is an asset
• Working knowledge in business process design and implementation is an asset
• Working knowledge of analytical concepts (e.g., data management, data visualization) and technologies is an asset (e.g., PowerBI, Tableau)
• Project administration experience is an asset
• (If managing a team) One or more years’ experience managing people
• One or more years of experience in a unionized environment an asset

Other Candidate Requirements

• Proficient computer skills and competent with Microsoft Office programs with intermediate to advance skills in Excel and PowerPoint
• Proficient with project management tools such as JIRA, Confluence, MS Project
• Positive go-getter attitude and drives for continuous improvement through creativity and knowledge of skills
• Experience writing proposals and giving presentations to all levels of an organization.
• Strong communication, analytical, and customer service skills
• Ability to work with teams effectively in information systems and data management project settings
• Attention to detail and focus on accuracy of data
• Knowledge on user experience and usability for content and/or tool development is an asset
• Strong organizational skills.
• Ability to speak, read and write in French is an asset

Other Information