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Job Title:  Officer, Project Planning and Control

Location: 

Ottawa, ON, CA

Other Location(s): 
Employment Type:  Temporary - New
Language Requirements:  English Essential
Job ID:  122541
Employment Type:  Temporary - New
Job Details: 

Job Requisition Id: 122541 
Business Function: Engineering 
Primary City: Ottawa 
Other Location(s): 
Province: Ontario 
Employment Type: Temporary - New 
Employment Status: Term 
Language Requirement: English Essential 
Employee Class and Level:  
Number of Vacancies 1 
Job Closing Date (MM/DD/YYYY): 06/14/2021

Job Description

The Officer, Project Planning and Control is responsible for the quality of plans and control processes within corporate projects. He or she prepares high level and detailed project plans and estimates to support the Manager and/or uses same for project fulfilment. Monitors project activity, flags key issues and provides status reports to the Manager He or she is also responsible for tracking all change requests (as appropriate) and for adjusting project baselines as required and/or using the adjusted baselines in project fulfilment. The officer develops, maintains and tracks progress of the risk management plan including working with sensitive and protected information pertaining to labour strategies and possible workforce adjustments. The office would also provide the necessary support to the project team to keep all records of activities documented under CanadaPost variety of programs and application.     

Job Responsibilities

Below are the main job requirements and responsibilities for the Officer, Project Planning and Control.

 

  • Develops and maintains detailed project plans for the Project Manager
    • Prepares the project charter
    • Validates plans against project charter
    • Documents and updates the business case
    • Prepares scope documents
    • Prepares the project work breakdown structure from project team member input
    • Identifies task dependencies, relationships and the critical path
    • Works with project team members to develop resource and cost estimates
    • Works with project team members to develop schedule estimates
    • Establishes project baseline for project performance measurement
    • Works with the project director / manager in preparing and presenting the project details to the corporation’s union(s) as required.

 

  • Monitors project activity flags key issues and provides status reports to the Director.
    • Tracks actual, forecast schedule and cost performance and incorporates scheduled updates, and earned value to identify problem areas by developing and maintaining detailed and summary project cost reports, and detailed and summary schedule performance reports
    • Maintains key issues log and tracks progress
    • Analyzes issues to determine the impact on project schedule, costs and benefits
    • Identifies opportunities to address schedule and cost issues
    • Prepares project status reports and presentations for review by stakeholders, including union consultation(s) as required

Job Responsibilities (continued)

  • Tracks all change requests and adjusts the project baseline as required
    • Maintains the project change control log
    • Administers all requests for changes through change control process
    • Adjusts the project baseline as required
    • Ensures that accepted changes have been incorporated into individual work plans.
    • Travel to sites across Canada during the execution and provide necessary support to the project team.

 

  • Develops, maintains and tracks progress of the risk management plan or expenditure plan for the Manager.
    • Works with team members to develop the risk management or expenditure plan including confidential labour strategies and workforce adjustments   
    • Updates the risk management plan
    • Tracks progress of risks or expenditures and identifies issues including confidential labour relations topics.

Qualifications

Education

  • Completed post-secondary, preferably in a related field  OR a combination of equivalent professional experience and training

 

Experience

  • 3 to 7 years of relevant functional experience
  • One or more years of experience in a unionized environment an asset
  • Experience in project support office supporting projects or knowledge of gathering business requirements is an asset
  • Experience in plant process design, major equipment installation or IT related projects is an asset

 

Other Candidate Requirements

  • Proficient computer skills and competent with Microsoft Office programs
  • Strong communication, analytical, and customer service skills
  • Strong Knowledge in Microsoft Project is essential
  • Knowledge on project and portfolio management application is an asset

Other Information

 

Safety Sensitive Positions
This position may be considered a Safety Sensitive position.


Employment Equity

Canada Post will represent Canada’s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences. 

We are committed to employment equity and encourage applications from women, Indigenous Peoples, persons with disabilities and visible minorities.

 

Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.

 

Accommodation

Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated.  All information received in relation to accommodation will be kept confidential.

 

Important Message
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.

 

Our Leadership Behaviours 
Decision Making – A champion of the organization who takes calculated risks and makes prudent, common sense decisions about current issues, future opportunities and resource requirements in a timely, well thought out manner that aligns with the corporation's best interests.
Accountability – An individual who strives for performance excellence and who holds him/herself and direct reports accountable for decisions and actions and for learning from mistakes when intended results are not achieved.
Business Orientation – A proactive individual who understands the competitive nature of the business, and is committed to sustaining the business through excellent customer service and new business opportunities.
Execution – A focused and self-motivated individual who acts with a sense of urgency and delivers on time and within budget, by dealing effectively with challenges and ambiguous situations.
Leading People – A compelling communicator and leader who engages, motivates and inspires others to achieve results and who encourages personal growth and finding better ways of doing things. 


Our Values

We value diversity as an essential part of who we are as a company, how we operate and how we see our future. We believe that attracting, developing, and retaining people who reflect the diversity of Canada is essential to our success because this matters to all communities and customers we serve. 

Canada Post’s corporate values reflect the principles, beliefs and aspirations that guide our behaviour and shape our culture.

Safety – We are committed to a safe and healthy environment for all our stakeholders.
Customer – We serve Canadians with pride and passion.
Respect – We treat each other with fairness and respect.
Integrity – We act responsibly and with integrity.
Transformation – We will innovate and transform to win in the marketplace.

 


Job Segment: Engineer, Temporary, Risk Management, Controls Engineer, Engineering, Contract, Finance

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