Officer, Purchasing

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Posting Date (m/d/yy): May 19, 2024

Location: Ottawa, ON, CA

Company: Canada Post - Postes Canada

Job Requisition Id: 177624 
Business Function: Sourcing Management 
Primary City: Ottawa 
Province: Ontario 
Employment Type: Full-Time 
Employment Status: Permanent 
Language Requirement: English Essential 
Employee Class and Level: UPCET02 
Number of Vacancies 4 
Job Closing Date (MM/DD/YYYY): 06/22/2024 

 

All qualified candidates will be considered however preference will be given to Indigenous people (First Nations, Metis or Inuit) or persons with a disability. This is a special measure employment equity initiative and candidates from this group who wish to qualify for preferential consideration must self-identify.

 

 

Job Description

The Officer, Purchasing is responsible and accountable for leading, planning, conducting and controlling all aspects of procurement initiatives and activities under their signing authority and ensures these activities are in compliance with legal requirements.

Job Responsibilities

Below are the main job requirements and responsibilities for the Officer, Purchasing.

 

  • Initiates and conducts planning with client groups, leads cross-functional teams in the supplier sourcing/contracting process and prepares and issues NAFTA and RFP/RFQ documents.

 

  • Chairs supplier clarification meetings, co-ordinates clarification responses, and ensures evaluation criteria are complete and valid.

 

  • Leads and conducts proposal evaluation, evaluates and analyzes complex corporate requirements to ensure lowest life cycle costs are met.

 

  • Plans and prepares purchasing strategy for negotiations by analyzing the general economic and financial information available and summarizes complex discussions into appropriate mathematical model.

 

  • Conducts negotiations for the acquisition of goods and/or services, negotiating cost-effective solutions, mitigating risks, preparing, evaluating and negotiating contract terms, conditions and pricing within strict timeframes and developing contracts and related support documentation ensuring fully defined conditions.

Job Responsibilities (continued)

  • Seeks input/support from client group and budget holder to ensure mutual understanding and agreement with negotiation approach and corporate targets.

 

  • Chairs bidder conferences; implements corporate policies, procedures and quality control standards, prepares business briefings to respond to management, supplier debriefings and potential legal challenges from suppliers; awards contract to successful supplier/contractor and notifies the unsuccessful, and develops contract documents. 

 

  • Ensures supplier performance and all elements of the goods and/or services are delivered in accordance with the statement of requirements and/or specifications.

 

  • Monitors contract deliverables, ensure that all elements of the goods or services are delivered in accordance with the scope of work, identifies and resolves issues, between the supplier and the clients and terminates contracts for non-compliance of contractual obligations.

 

  • Educates and interprets procurement policies and procedures to clients, identifies and recommends changes, negotiates procurement timelines with clients and suppliers, analyzes and identifies opportunities  to increase efficiencies, improve service and reduce costs

Qualifications

Education

  • A University degree in a relevant discipline such as Commerce, Finance, Purchasing or Engineering with a satisfactory business component OR a college degree in Purchasing or Supply Chain Management. 

    Note: For candidates who do not possess the selection standards prescribed, an equivalent combination of education, training and related work experience may be considered

 

Experience

  • 2-5 years of related work experience is required.

 

Other Candidate Requirements

  • Experience with IT procurement and Public Procurement would be an asset
  • PMAC CSCMP certification or working toward certification would be an asset.

Other Information

Essential Requirements

 

Knowledge of:

  • RFx (RFp, RFi, RFq)
  • Public Procurement
  • Strategic Procurement (strategy development)
  • SAP Ariba
  • Procurement laws, Trade Agreements, regulations, and best practices

Skills and Abilities to:

  • Maintain positive and professional client/stakeholder relationships
  • Work under pressure and tight deadlines
  • Manage multiple projects of high value and complexity simultaneously
  • Resolve disputes and maintain positive relationships
  • Strong negotiation skills to secure the best value for the corporation

Personal Suitability:

  • Adaptability to navigate changing regulations and market conditions
  • Customer service orientation to understand and meet the needs of internal and external stakeholders
  • Continuous learning mindset to stay updated on industry trends and best practices in procurement
  • Collaborative approach to work effectively with colleagues, stakeholders, and suppliers
  • Analytical mindset to assess supplier proposals and make informed decisions

 

Safety Sensitive Positions
This position may be considered a Safety Sensitive position and has additional requirements under Canada Post's Substance Use Policy. 


Employment Equity

Canada Post will represent Canada’s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences. We are committed to employment equity and encourage applications from women, Indigenous People, persons with disabilities and visible minorities.

Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.

 

Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.

 

Accommodation

Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated.  All information received in relation to accommodation will be kept confidential.

 

Important Message
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.

 

Our signature behaviours 

Make the call – We’re empowered to make decisions, respectfully challenge the status quo, and support others to do the same.
Know the destination– We understand Canada Post’s strategy and goals and how we contribute to them, and we move forward with open minds when exploring new approaches.
Deliver for others – We take pride in doing our personal best, demonstrate care for others, and support and encourage them to reach their potential.  
Ignite our pride– We play a role in making Canada stronger by celebrating who we are, the communities we service, and issues that matter.


Our values 
Our Values have three dimensions: “We matter as individuals, We matter to one another, We matter to our country”
TRUST                  

I earn the trust placed in me every day, and I trust that my safety and well-being are everyone’s top priority. 
We do our best work when we trust each other. 
We value the trust Canadians have in us, and understand it is earned with every decision and interaction. 
RESPECT
I understand respect is the foundation of a successful workplace.              
We respect each other as colleagues and treat each other as we would like to be treated.               
We respect our country and the communities we serve, and understand we have a responsibility to be a positive force for change.
DELIVER
I challenge myself to safely deliver every day because what I do matters.
We are a network of people, united by what we accomplish and deliver together.
Delivering a stronger Canada for Canadians is at the heart of what we do


Job Segment: Supply Chain Manager, Compliance, Supply Chain, QC, Procurement, Operations, Legal, Quality

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