Officer, Purchasing

Job Description

The Officer, Purchasing is responsible and accountable for leading, planning, conducting and controlling all aspects of procurement initiatives and activities under their signing authority and ensures these activities are in compliance with legal requirements.

Job Responsibilities

Below are the main job requirements and responsibilities for the Officer, Purchasing.

• Initiates and conducts planning with client groups, leads cross-functional teams in the supplier sourcing/contracting process and prepares and issues NAFTA and RFP/RFQ documents.

• Chairs supplier clarification meetings, co-ordinates clarification responses, and ensures evaluation criteria are complete and valid.

• Leads and conducts proposal evaluation, evaluates and analyzes complex corporate requirements to ensure lowest life cycle costs are met.

• Plans and prepares purchasing strategy for negotiations by analyzing the general economic and financial information available and summarizes complex discussions into appropriate mathematical model.

• Conducts negotiations for the acquisition of goods and/or services, negotiating cost-effective solutions, mitigating risks, preparing, evaluating and negotiating contract terms, conditions and pricing within strict timeframes and developing contracts and related support documentation ensuring fully defined conditions.

Job Responsibilities (continued)

• Seeks input/support from client group and budget holder to ensure mutual understanding and agreement with negotiation approach and corporate targets.

• Chairs bidder conferences; implements corporate policies, procedures and quality control standards, prepares business briefings to respond to management, supplier debriefings and potential legal challenges from suppliers; awards contract to successful supplier/contractor and notifies the unsuccessful, and develops contract documents. 

• Ensures supplier performance and all elements of the goods and/or services are delivered in accordance with the statement of requirements and/or specifications.

• Monitors contract deliverables, ensure that all elements of the goods or services are delivered in accordance with the scope of work, identifies and resolves issues, between the supplier and the clients and terminates contracts for non-compliance of contractual obligations.

• Educates and interprets procurement policies and procedures to clients, identifies and recommends changes, negotiates procurement timelines with clients and suppliers, analyzes and identifies opportunities  to increase efficiencies, improve service and reduce costs

Qualifications

Education

• A University or College degree/diploma in a related field.

Experience

• 2-5 years of related work experience is required.

Other Candidate Requirements

• PMAC CSCMP certification or working toward certification would be an asset.

Other Information

ESSENTIAL REQUIREMENTS
 
Knowledge 
•    Experience in Professional Services procurement would be an asset.
•    Experience in Public Sector Procurement and Procurement related contract law would be an asset.
•    Experience working on and leading end-to-end procurement activities for complex/strategic/high value requirements, involving solicitation, evaluations, contract terms and conditions negotiations, contract award and supplier debriefings.
•    Experience working with SAP Ariba.
 
Skills/Abilities  
•    Ability to act as a procurement subject matter expert for the applicable client function and apply organizational awareness and knowledge of Canada Post products, services, and processes to achieve service excellence.
•    Must possess superior written and verbal communication skills including preparing and delivering effective presentations.
•    Skilled in the preparation and completion of Procurement Plans.
•    Initiates, conducts, plans and manages critical milestones on procurement projects to ensure that timelines are met for: re-procurements, new procurements and future procurements with client groups. 
•    Experienced in the preparation, negotiation and execution of contracts. Ability to lead negotiations for the acquisition of goods and/or services, negotiating cost-effective solutions, mitigating risks, evaluating and negotiating contract terms and conditions and pricing within strict timeframes and developing contracts and related support documentation ensuring fully defined conditions. 
•    Experienced in issuing and evaluating RFPs, RFIs, RFQs and Tenders. Leads, conducts and/or facilitates proposal evaluations, to ensure fairness, transparency and no bias to achieve the Procurement objective and best value proposition for the Corporation. 

Personal Suitability  
•    Effective interpersonal skills 
•    Initiative, reliability and conscientiousness 
•    Good judgment, tact and discretion  
•    Dedicated and a quick learner who adapts well to changes 
•    Ability to effectively resolve issues