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Job Title:  Clerk, Resource Optimization

Location: 

Scarborough, ON, CA

Other Location(s): 
Employment Type:  Full-Time
Language Requirements:  English Essential
Job ID:  153750
Employment Type:  Full-Time
Job Details: 

Job Requisition Id: 153750   
Business Function: Operations Support   
Primary City: Scarborough  
Other Location(s):  
Province: Ont. - GTA  
Employment Type: Full-Time  
Employment Status: Permanent  
Language Requirement: English Essential  
Number of Vacancies: 1   
Job Closing Date (MM/DD/YYYY): 06/29/2022

 

All qualified candidates will be considered however preference will be given to Indigenous people (First Nations, Metis or Inuit) or persons with a disability. This is a special measure employment equity initiative and candidates from this group who wish to qualify for preferential consideration must self-identify.

Health and safety is our highest priority. With vaccination shown to be the most effective tool to reduce the risk of transmission of COVID-19 and protecting individuals from severe consequences of this virus, Canada Post has implemented a Vaccination Practice. Accordingly, you will be required to attest to being fully vaccinated. If you are unable to be vaccinated, you may request an accommodation due to a medical, religious, or other prohibited ground of discrimination as described in the Canadian Human Rights Act.  

Job Description

The Clerk, Resource Optimization is accountable for the execution and administration of all tasks related to employee movement for employees engaged in mail processing, collection and delivery, and retail operations, in accordance with the applicable current collective agreements.

Job Responsibilities

Below are the main job requirements and responsibilities for the Clerk, Resource Optimization.

 

  • Administers, controls and coordinates all staffing activities related to the offering and confirmation of available positions, position content, promotions, demotions, transfers and assignment of regular, temporary, and determinate personnel, including bumping and laying-off determinate employees and placement of PPD employees. 

 

  • Maintains current vacancy and transfer lists, and staffs in conjunction with operational requirements and the respective collective agreements. 

 

  • Inputs all employee movement changes into corporate systems, ensuring accuracy and completion on a timely basis to meet reporting dates. 

 

  • Creates, administers and coordinates the various canvasses and bidding processes required by the collective agreements for each employee group, including conformity of process, maintenance of appropriate documentation and communication of results to appropriate stakeholders.  

 

  • Maintains an in-depth knowledge of policies, processes and systems as they relate to employee movement, and keeps current on relevant changes in collective agreements, corporate policies, directives, etc. 

 

Job Responsibilities (continued)

  • Responds to enquiries, identifies and tracks outstanding issues, detects errors and escalates to the appropriate parties as necessary.  May be required to participate in union-management consultation meetings. 

 

  • Provides coaching and support to first line management on procedures, systems and transactions as well as on the job training and support for new clerks within the group. 

 

  • Maintains a database in order to provide management and the unions with reliable and comprehensive information related to transfer lists, seniority dates, random seniority rank, continuous service dates, employee personnel data, etc. 

 

  • Prepares, maintains and updates various schedules and lists as required, including work schedules, transfer lists, vacation and pre-retirement leave schedules, casual hours lists for probationary periods, and employee entitlement lists (uniforms, boot allowances, etc.).

 

  • Provides related clerical and administrative support for the section.

 

Qualifications

Education

  • Completion of secondary school according to provincial standards or equivalent (GED) is required AND
  • Completion of post-secondary (College/University) course(s) in a related field may be required.

 

Experience

  • 1-3 years of related work experience is required.

 

Other Candidate Requirements

  • May require working on evening or night shifts.
  • Knowledge of scheduling procedures.
  • Knowledge of SAP, Microsoft Office (i.e. Excel, Access, Word, PowerPoint & Outlook).
  • Knowledge of Data Base management.

Other Information

Essential Requirements:

 

Knowledge:

  • Knowledge of CUPW collective agreement and staffing process. 
  • Knowledge of scheduling procedures 
  • Knowledge of SAP, Microsoft Office (i.e. Excel, Access, Word, PowerPoint & Outlook). 
  • Knowledge of Data Base management. 

 Skills, Abilities and Personal Suitability:

  • Ability to organize, plan and control work effectively for oneself. 
  • Ability to implement plans. 
  • Ability to solve problems in a timely and efficient manner. 
  • Ability to communicate effectively both orally and in writing. 
  • Ability to prioritize work. 
  • Ability to perform audits, reconciliations and reviews and to document and report findings in a timely and efficient manner. 
  • Effective interpersonal skills with operations community. 
  • Confidence, initiative, persuasiveness. 
  • Desire to take on new issues, additional tasks, learn by oneself, and resolve all challenges in a creative and constructive manner. 
  • Ability to work effectively in a team environment. 

 

Safety Sensitive Positions
This position may be considered a Safety Sensitive position.

 

Employment Equity

Canada Post will represent Canada’s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences. 

We are committed to employment equity and encourage applications from women, Indigenous Peoples, persons with disabilities and visible minorities.

Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.

 

Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.

 

Accommodation

Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated.  All information received in relation to accommodation will be kept confidential.

 

Important Message
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.

 

Leadership Behaviours
Decision Making 
– A champion of the organization who takes calculated risks and makes prudent, common sense decisions about current issues, future opportunities and resource requirements in a timely, well thought out manner, that aligns with the corporation's best interests.
Accountability – An individual who strives for performance excellence and who holds him/herself and direct reports accountable for decisions and actions and for learning from mistakes when intended results are not achieved.
Business Orientation – A proactive individual who understands the competitive nature of the business, and is committed to sustaining the business through excellent customer service and new business opportunities.
Execution – A focused and self-motivated individual who acts with a sense of urgency and delivers on time and within budget, by dealing effectively with challenges and ambiguous situations.
Leading People – A compelling communicator and leader who engages, motivates and inspires others to achieve results and who encourages personal growth and finding better ways of doing things.

 

Our Values

We value diversity as an essential part of who we are as a company, how we operate and how we see our future. We believe that attracting, developing, and retaining people who reflect the diversity of Canada is essential to our success because this matters to all communities and customers we serve. 

Canada Post’s corporate values reflect the principles, beliefs and aspirations that guide our behaviour and shape our culture.

Safety – We are committed to a safe and healthy environment for all our stakeholders.
Customer – We serve Canadians with pride and passion.
Respect – We treat each other with fairness and respect.
Integrity – We act responsibly and with integrity.
Transformation – We will innovate and transform to win in the marketplace.


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