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Officer, Paralegal and Law Office Management.
Toronto, ON, CA
Job Requisition Id: 196903
Business Function: Legal
Primary City: Toronto
Other Location(s):
Province: Ont. - GTA
Employment Type: Full-Time
Employment Status: Permanent
Language Requirement: English Essential
Employee Class and Level: CPMGB01
Number of Vacancies: 1
Recruiter’s name: ELEANOR AYAFOR
Telephone:
Position Reports To: CHRIS MEANEY
Area of Competition: All employees in Greater Toronto Area
Posting Date (YYYY-MM-DD):
Closing Date (YYYY-MM-DD):
Job Description
Responsible for assisting Counsel with all legal matters; monitors files during Counsel’s absence; processes highly confidential work and seeks additional information where necessary; prepares and drafts various legal documents and correspondence; summarizes files and decisions; maintains liaison with various departments within the Corporation and law firms across Canada; participates in meetings; conducts research by examining specific areas of law; gathers data and develops and maintains various reports; undertakes special projects; assists Counsel as needed. In addition, as a supplementary duty, is responsible for the efficient administration of the office of the Assistant General Counsel.
Job Responsibilities
Below are the main job requirements and responsibilities for Officer, Paralegal and Law Office Management.
1. Administers and coordinates all legal matters that have been assigned to the Paralegal including; participating in meetings and ensuring follow-ups on required items are done, provides client groups with required documentation, responds to all requests for information in a timely manner either via telephone or correspondence, verifies information in supporting documents to go to court, arbitration, boards, etc. is accurate and, under the supervision of the Counsel, drafts a variety of documents, takes on special assignments/projects and assists Counsel as needed.
2. Maintains familiarity with all legal matters requiring negotiation, legal analysis, review, recommendations and/or approval in order to assist Counsel and to answer inquiries with utmost discretion from various sources (e.g. Canada Post personnel, external counsel, external parties and opposing counsel) and brings attention to Counsel any urgent requests for information and situations that could embarrass or expose Canada Post to criticism, if not handled in a prompt, discrete and tactful manner.
3. Gathers, analyzes, synthesizes and provides recommendations to the Counsel on legal and factual information to assist in the preparation of legal documents for use in litigation and corporate/commercial matters, as well to participate in the decisions concerning procedures relative to all legal matters.
4. Gathers, organizes and assesses documentary evidence for relevancy and completeness, solicitor-client privilege, third party information (files, records and documents) to assist Counsel in the preparation of legal/factual documents and, interprets and distinguishes relevant jurisprudence to develop potential solutions, options and recommendations to Counsel.
Job Responsibilities (continued)
5. Communicates with the various legal services (clerks, court reporters, etc.) to ensure that everything is ready for Counsel when in charge of a matter that is going to arbitration, trial, discovery, etc. and as requested, contacts external Counsels to provide the with necessary documentation and information.
6. Develops and implements internal schedules to ensure the receipt of appropriate documentation from external counsel is recorded and, inputs and ensures the accuracy of information related to specific matters into an electronic information management system.
7. Records and tracks time expenditures using an electronic time tracking system, which is reviewed by management and, monitors requisitions, utilization and costs of external counsel and assists Counsel in controlling expenditures.
8. May provide administrative services to the Office of the Assistant General Counsel in managing the Head Office law practice relating to the new business of the Corporation, as well as the legal practice in Central and West.
Qualifications
Education
• Completed post-secondary, preferably in a related field OR a combination of equivalent professional experience and training.
Experience
• 1 to 3 years’ of relevant functional experience.
• 1 or more years’ of experience in a unionized environment an asset.
Other Candidate Requirements
• Proficient computer skills and competent with Microsoft Office programs
• Enrollment in specific designation and or certifications programs may be required for certain positions (e.g. Finance & Engineering).
• Strong communication, analytical, and customer service skills
Other Information
Safety Sensitive Positions
This position may be considered a Safety Sensitive position and has additional requirements under Canada Post's Substance Use Policy.
Employment Equity
Canada Post will represent Canada’s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences. We are committed to employment equity and encourage applications from women, Indigenous People, persons with disabilities and visible minorities.
Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.
Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.
Accommodation
Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated. All information received in relation to accommodation will be kept confidential.
Important Message
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.
Our signature behaviours
Make the call – We’re empowered to make decisions, respectfully challenge the status quo, and support others to do the same.
Know the destination– We understand Canada Post’s strategy and goals and how we contribute to them, and we move forward with open minds when exploring new approaches.
Deliver for others – We take pride in doing our personal best, demonstrate care for others, and support and encourage them to reach their potential.
Ignite our pride– We play a role in making Canada stronger by celebrating who we are, the communities we service, and issues that matter.
Our values
Our Values have three dimensions: “We matter as individuals, We matter to one another, We matter to our country”
TRUST
I earn the trust placed in me every day, and I trust that my safety and well-being are everyone’s top priority.
We do our best work when we trust each other.
We value the trust Canadians have in us, and understand it is earned with every decision and interaction.
RESPECT
I understand respect is the foundation of a successful workplace.
We respect each other as colleagues and treat each other as we would like to be treated.
We respect our country and the communities we serve, and understand we have a responsibility to be a positive force for change.
DELIVER
I challenge myself to safely deliver every day because what I do matters.
We are a network of people, united by what we accomplish and deliver together.
Delivering a stronger Canada for Canadians is at the heart of what we do
Position Occupancy
Applicants who are currently Management/Exempt term employees - it is preferred that employees perform the duties of their position for three (3) months before being considered for permanent opportunities or longer term appointments.
Applicants who are currently at the Manager/Officer/Exempt - it is preferred that employees remain in their substantive position for two (2) years before being considered for other permanent opportunities.
Applicants who are currently members of another employee group - should contact their human resources representative to learn more about their position occupancy requirements.
Interview Notification
Should you be contacted for an interview, you are required to notify your Team Leader. If you do not meet the position occupancy guidelines above, you will need to provide confirmation from your General Manager and Director, Human Resources responsible for your function/region that you can be considered for this opportunity.
Job Segment:
Law, Paralegal, Office Manager, Engineer, Legal, Administrative, Research, Engineering
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